Bulletin to ThinkTech Hosts - Website Announcement and Show Prep

Dear ThinkTech Hosts:

For this week’s Host bulletin, we’d like to review some things you should do in preparing for our show. 

Websites

Some hosts have been providing websites for us to display.  To make this easier, we’ve added a new optional field for your organizational website URL. We can show the URL at the bottom of the screen, the full webpage, or both. Please specify which when you enter it in the form.

Backlighting

When you frame yourself for the show, make sure you do not have too much light behind you. It's distracting and will put shadows on your face.  Light sources should be above and in front of you.

Show Information

For the Titles and Tagline fields, we cannot accept the characters ;  ?  !  &  @  $  #  (  )  [  ]  {  }  <  >  /  \  ^  *  ~ Colons, commas, hyphens and dashes are acceptable. Periods must only be used for abbreviations, not punctuation. For the discussion contemplated, please use present-tense and refer to yourself in third-person. For the guest name fields, we do not allow special titles/honorifics such as "Esq", "Dr", or "Senator".  If you want to include them, please put them in the Affiliation field instead.

Question:  We’re always looking at ways we can improve the quality of our shows. Would you be willing to review other shows? Send us your thoughts at shows@thinktechhawaii.com.

Thanks so much for your cooperation. If you have questions, please contact Hayley at hayley@thinktechhawaii.com.

Bulletin to ThinkTech Hosts - Ticker Announcement and Show Prep

Dear ThinkTech Hosts,

For this week’s bulletin, we’d like to review some things you should do while preparing your show. We’re also adding a ticker to our broadcasts.

Graphics

If you or your guest are going to submit graphics, please review our ThinkTech Hawaii Graphics Guidelines, at thinktechhawaii.com/graphics-guidelines. You may submit up to 15 graphics per episode (including individual slides and pages). They should be in jpg, png, mov, mp4, ppt, mp3 or wav format. Please label images with a number and descriptive words/phrases. Please also avoid wordy graphics - these are hard to read on a small screen. If necessary, highlight the important language.

Video & Audio

Check the video and audio of you and your guests before the date of the show. You can go on the free version of Zoom, record a test show, and play the recording back. On the day of the show, you and your guests should join the Zoom meeting 15 minutes before show time so our engineer can address any audio or video issues.  Please prep your venue for video, framing and sound quality, and remind those around you to avoid noise or disruptions during the show.

Ticker

We’re adding a horizontal ticker at the bottom of the screen that scrolls the shows that are scheduled for that day along with other upcoming events and newsworthy items. It’ll be onscreen starting this Tuesday. Is there anything else you'd like to see us include on it?

Thank you so much for your cooperation. If you have any questions, you can contact Hayley at hayley@thinktechhawaii.com.

Bulletin to ThinkTech Hosts - Late Information and Cancellations

Dear ThinkTech Hosts:

If you are running late on show information, please let us know so we can plan accordingly.

If you or your guest cannot make it, please consider and plan for these other options:

1. You can have other hosts and/or guests ready as backups.
2. You can do a solo show, preferably with slides or other graphics.
3. You can pre-record a show on your own Zoom account. Let us know if you are interested in this option, so we can send you instructions on how to do this.
4. You can ask other hosts to join you for a show. They are included in this email.

If you do end up cancelling, let us know ASAP. We will play an episode from our selection of encore presentations. It will not be a rerun of your show.

Please understand that (a) we much prefer to broadcast live shows, not reruns, and (b) if you cancel a show on short notice, it creates a problem for us because we can’t set up an alternative live show on short notice.

Thanks so much for your kokua on these things. If you have any questions, you can contact Hayley at hayley@thinktechhawaii.com.